TechSteps To Minimizing and Preventing Data Damage in QuickBooks

Steps To Minimizing and Preventing Data Damage in QuickBooks


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Data damage in QuickBooks is classified into List damage, where lists such as the Chart of Accounts, Vendors List, and Customers List are damaged. Transaction damage entails transactions such as bills, invoices, payments, and checks that are damaged, and Link damage, where the links connecting transactions, such as the link between an invoice and a payment is damaged.

Corrupt list data would cause most vendors or customers to be misplaced, while invoices and payments get associated with the wrong accounts.

A corrupt QuickBooks file can cause severe damage if it is connected to any outside reporting programs.


If the programs use automatic sync managers to connect to QuickBooks, users could encounter incorrect reporting in those programs or even a failure in the sync process itself. Data corruption can most commonly be fixed by using tools provided within the QuickBooks Software program, however, be advised that fixing the corruption without reducing the size of your data file means this problem will return.

Other common indicators of a damaged file are when QuickBooks users are getting booted out of the company file, QuickBooks closes or shuts down without reason, company file cannot be opened, important information is missing from a company file, Balance sheets are out of balance and have wrong information, transactions cannot be saved or are missing from records, foreign symbols are replacing names or numbers, or if the company file is lagging.


Data damage can be minimized by performing regular backups or using the Verify Data utility. When it comes to damaged lists, the Verify/Rebuild functions in QuickBooks are known to identify and repair a multitude of issues in a QuickBooks file.

QuickBooks Repair Pro’s data recovery service can repair almost any version of QuickBooks data files, from the first version for DOS to the latest Pro, Premier, Accountant or Enterprise versions.

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