A construction project consists of four critical phases of work that include initiation, planning, execution, and closeout. In the initiation phase, the idea of starting the project, finalizing the land and necessary requirements of the project are outlined. In the second phase, effective planning is done that includes involving experts, preparing schedules, and other essential details.
The third phase focuses on executing the plan of construction as decided. The last and final stage in construction projects is the closeout, which is often ignored and not given much attention. Most of the parties think that they are done with their responsibility as soon as the last construction task is complete. However, it is not true, and they need to follow a proper procedure to ensure successful closeout.
Here is a brief guide to the successful closeout of the construction projects.
Top 5 Steps to Ensure Effective Construction Project Closeouts
Like any other phase in the construction cycle of a project, the closeout phase requires proper procedural treatment. It is also quite essential to ensure that the construction company has fulfilled its responsibility, and the client has received the project after all the requirements have been fulfilled.
The following are some of the most important steps to ensure adequate construction project closeouts.
Plan a Pre-Closeout Meeting
The very first step of ensuring an effective construction project closeout is to plan a pre closeout meeting with all the essential teams involved in the project. It can be retailers, contractors, field, and support workers. The sessions can be arranged individually with different teams according to the scope of communication.
The primary purpose of holding such meetings is to review the goals, achieve outcomes, and highlight the discrepancies and efficiencies of the project. Most construction parties also include the construction consultants in such meetings to review progress and avoid claims later on.
Prepare Organizational Closeout
A construction project involves several other third parties, apart from the owner of the project and the company assigned to the project. These include the material suppliers, subcontractors, extra field worker managers, and equipment suppliers.
The next step in the successful closeout of the construction project is to prepare the organizational closeout for all third parties. In the final phase, material, equipment, and extra worker need will be minimum. So, the company needs to close the extra work and expense at this stage.
Review Project Documentation
The next step in the process of the closeout of the construction project is reviewing the documentation. It means the documentation of each and every task, contract, and adjustment of the project. It also includes the documentation related to change orders and their execution in the project.
Reviewing the documentation of the project is significantly important to ensure that all the activities are completed according to the requirements, as well as the condition drawn in the contract. This is proof that the parties have fulfilled their responsibilities and are not liable for any issue.
Focus on Risk Management
The next step to ensure the successful closeout of the construction projects is to focus on risk management. This is one of the critical steps which should not be ignored. This step is carried out after ensuring proper documentation of the project and getting approval from the client.
In this process, the heads of different project activities reevaluate the final condition. This step aims to make sure that the work is in the final stages, and there are no discrepancies in it. Moreover, the experts also have to ensure that certain activities are not consuming extra budget or time from the final checklist.
Prepare the Final Report
The last step to ensure successful closeout of the construction project is to prepare the final report of the project. It includes all the details of the project’s goals, every task, and responsibility means used to achieve the goals and the final outcome of the project.
This step helps the construction parties review the work’s progress under their schedule and highlight the challenges they faced and how they were met. The involved parties can also raise a few construction claims based on the final report. You can hire the service of construction claim consultants and ensure to deal with problems and mention all the details properly to avoid issues.
Ensure proper project closeout to maximize your profit!
Project closeout is the final step in the construction cycle. After this, the parties involved in the project receive their due credit. It can be in the form of financial profit and a reputational boost in the market, which wins them more projects.
So, putting more effort and dedication in the last step is crucial for the project’s parties. If you are concerned about problems and legal matters, you can always include professionals in your project and ensure smooth completion without any hassle.